Letter: Awarding bids because they are local is not justification for accepting a higher bid

Editor:

This letter is in response to Ms. Dee Jenkins' letter posted Aug. 16, 2016. "Letter: All things considered, I still would have favored National Bank."

I'm not sure what all Ms. Jenkins considered, but here's what I considered as Mayor.

1. Loans to municipalities of this magnitude are not local. They are decided at "Corporate." Local National Bank official referred Town Staff to Corporate headquarters in Utah.

2. Council may choose to accept a bid which is not the low bid, however there must be compelling evidence as to why the Council would do so. In making that decision Council would have to defend any legal challenge brought by the low bidder.

3. National Bank failed to provide all of the "potential fees" for their quote. There was questions opened about a substantial "escrow fee" if the funds were not expended by the Town by the end of September.

4. Our Town staff is charged with following the state and local procurement laws and as Mayor, I would also expect staff to advise Council as to whether to accept a higher bid but at the same time be able to defend that choice in the event of a legal challenge by the low bidder.

5. Previous experience and legal advice has been "trying to award bids because they are local is not justification for accepting a higher bid."

I am simply disappointed that Ms. Jenkins didn't call me to suggest I vote a particular way, but chose to put a letter to the editor which I applaud her right to do so. I would just hope that with her being a potential council member through this election process, that she would have given me the professional courtesy of a phone call to discuss the issue before the article was submitted.

Lastly, Council packets and agendas are sent out six days prior to the next Council session. I encourage anyone who has questions, concerns, comments or whatever to contact their council member of choice, the Town manager or Department head to discuss those concerns.

I do not recommend waiting until the night of the Council meeting as the window for additional research on an issue is very, very small. I would appreciate the opportunity for as much time to research an issue a member of the community may have.

Charles C. German

Mayor, Town of Camp Verde

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